By June, Ukraine should complete the transition to electronic employment record books instead of paper ones. Citizens are encouraged to enter information from their paper employment record books into electronic registries so that this information is not lost.
The Main Directorate of the Pension Fund of Ukraine (PFU) has explained how to digitize an employment record book if a person is abroad.
How to digitize a work record book from abroad
In particular, the PFU noted that an employee's work record book can be submitted for digitization online, including from abroad. To do this, you need to scan all pages of the work record book on which entries have been made.
Requirements for scanned copies
At the same time, scanned copies must meet certain requirements:
- be made in color format from the original documents;
- have clear images of full pages and text composition, its details — name, series and number, date of issue, seals, signatures, surname, first name, and patronymic of the owner;
- be saved in JPG or PDF formats;
- the size of each file should not exceed 1 MB;
- recommended scan quality — 300 dpi (to ensure high detail).
How to submit a work record book for digitization — step-by-step instructions
The PFU also provided detailed information on the steps required to digitize a work record book online.
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On the web portal of the Pension Fund of Ukraine, you need to authorize yourself using a qualified electronic signature (QES) or Dія.Підпису and click the “Log in” button.
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In the “Communications with the PFU” section, select the “Information about employment relationships” tab.
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Fill in the general information about the person (if it has not been pulled up automatically) and give consent to the transfer and processing of personal data.
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Attach scanned copies of all completed pages of the employment record book in chronological order, and then click the “Sign and send to the PFU” button.
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The results of the processing of the submitted application can be found in the “My requests” section.
Important
The PFU notes that access to the services on the web portal is only available from countries friendly to our country.