How to inform the landlord about your desire to move out?

Notifying your landlord of your intention to move to Calgary is an important legal process governed by Alberta's Residential Tenancies Act (RTA). Properly following this procedure protects your rights as a tenant and helps avoid misunderstandings or financial consequences. Regardless of the reasons for moving — whether due to a change of job, family circumstances, or simply a desire to relocate — tenants must adhere to the clear rules and deadlines set out in the legislation.

The process of notifying the landlord depends on the type of lease agreement the tenant has. In Alberta, there are two main types of rental agreements: fixed-term agreements and periodic agreements. Each type has its own characteristics and requirements for terminating the lease. Understanding these differences is critical to properly notifying your landlord and avoiding potential legal or financial problems.

In addition, it is important not only to give legal notice, but also to maintain a good relationship with the landlord. A professional and responsible approach to the moving process can influence the likelihood of receiving positive references for future rentals, as well as the speed at which the security deposit is returned. Open communication with the landlord often allows for mutually beneficial solutions and makes the moving process as smooth as possible for both parties.

Determining the type of lease agreement

Before you begin the process of notifying your landlord, you must clearly identify the type of lease agreement. This is a fundamental step, as different types of agreements have different requirements for giving notice of your intention to move out.

  • Fixed-term agreements have a specific start and end date (e.g., a one-year agreement). Such a contract usually ends automatically on the specified date without the need for separate written notice. This means that if your contract ends on June 30, you have the right to leave the premises on that day. However, it is correct and polite to notify the landlord in advance of your intentions, which will improve relations and facilitate the resolution of organizational issues.

  • A periodic contract has no fixed end date and is automatically renewed (most often this is a monthly lease, but there are weekly or annual leases). These types of contracts require advance notice to the landlord in accordance with clearly defined terms.

Notice periods for different types of contracts

Notice periods are determined by law and depend on the type of periodic contract:

  • For a monthly contract, the tenant must give the landlord at least one full month's written notice. It is important that this is a full rental month (from the first to the last day), not just 30 days from the date of notification. If you plan to move out by April 30, give notice no later than April 1. Notice given on April 2 is only valid for termination on May 31.

  • For a weekly contract, at least one full week's notice must be given on the first day of the rental week.

  • For annual periodic agreements, a minimum of 60 days' written notice is required by the last day of the rental year.

Formal requirements for notice

The RTA specifies a clear list of requirements for the form of notice:

  • It must be in writing only (verbal notice has no legal effect).
  • The notice must contain:
  • the full address of the rented premises,
  • the exact date of termination of the lease, in accordance with the notice period and term requirements,
  • the signature of the tenant (or all tenants if the agreement was concluded by several persons).
  • The reason for moving is not mandatory, but a brief explanation sometimes helps to maintain good relations.
  • Be sure to keep all copies of documents and correspondence.

Methods of delivery

The legal validity of your notice depends on the correct choice of delivery method:

  • Personal delivery is reliable and guarantees receipt (ask the landlord to sign your copy with the date).
  • Registered mail is also recognized by law — send it to the address specified in the contract or where you send the rent. Keep postal receipts and tracking numbers. The message is considered delivered after it has been signed for.
  • Electronic delivery (email, messenger) is only possible with the written consent of both parties or if both parties document this as an acceptable method.

Calculation of terms and dates

Correct calculation of terms is the key to a smooth move! For monthly rentals, the “rental month” (not the calendar month) is important. A mistake in the date can lead to a delay in departure and the obligation to pay for another month.

Please note that holidays and weekends do not shorten the term: if the last day for giving notice falls on a holiday or weekend, the next business day becomes the deadline.

Formatting the notice

When creating a written notice, include the following elements:

  • Title (“Notice of Termination of Tenancy,” “Notice to Terminate Tenancy”)
  • Date of document creation.
  • Full address of the premises.
  • Clearly stated date of termination of the lease.
  • Additional information (contact details, moving date, key handover arrangements, special requests — if applicable).
  • Polite closing, thanks to the landlord.
  • Signature (of all tenants) and date of signing.

Documenting the notification process

Always keep a copy of the notification and record all confirmations of receipt (post office receipts, receipts, signatures on copies, etc.). Keep a record of conversations, messages, questions, and requests from the landlord so that you have all the evidence in case of a dispute.

Communication with the landlord

Open and constructive communication is the key to a conflict-free move. Start with an informal conversation: explain your reasons for moving, agree on reasonable deadlines and convenient times for viewing the apartment, checking the property, and handing over the keys. Don't avoid resolving minor organizational issues — this will help you avoid complaints and get good recommendations.

Preparing for the final inspection

Before moving out, thoroughly clean the apartment (taking into account normal wear and tear), remove all your belongings, and take photos of the condition of the premises. Compare it with the initial inspection report (move-in inspection). In case of disputes about the condition of the property, these photos/videos will be your insurance.

Returning the keys

Return all sets of keys, access cards, garage remotes, and other equipment to the landlord. Be sure to get a written receipt. Ask when and how the security deposit will be returned (by law, within 10 days after moving out, minus any agreed-upon expenses).

Special circumstances and exceptions

There are situations when you can terminate the contract with a shorter notice period or even early, for example:

  • Domestic violence (special Safer Spaces procedure, minimum 28 days)
  • Unsuitability of the property for habitation (toxic mold, dilapidation)
  • Mutual agreement of both parties (must be in writing)
  • Military service and other special circumstances — consult a lawyer.

Common mistakes

  • Incorrect calculation of the notice period (30 days is not always a full month!)
  • Lack of written evidence (verbal agreements do not count)
  • Unreliable method of delivery (email without consent, text message)
  • Lack of signatures of all tenants
  • Failure to follow the procedure for handing over the keys and obtaining a written receipt
  • Lack of documentation on the condition of the premises before and after the lease

Tenants' rights and protection

  • Return of the deposit within 10 days (minus agreed expenses)
  • Protection against wrongful collection of rent after moving out
  • Ability to challenge illegal deductions through RTDRS
  • Prohibition of discrimination or retaliation for lawful relocation

Resources and assistance

  • Service Alberta Contact Centre — advice on RTAs
  • Calgary Legal Guidance — free legal assistance
  • Residential Tenancy Dispute Resolution Service (RTDRS) — dispute resolution and information
  • Tenant advocacy groups — advice, information, sample templates

Conclusion: Properly notifying your landlord of your intention to move in Calgary is not difficult if you carefully follow the law, deadlines, written form, and professional communication. Document every step, and your move will go smoothly, without ruined nerves and financial losses.