What documents are required to apply for temporary protection?
Temporary protection in Canada is a set of measures designed to provide safety to individuals who are at risk in their country of origin. Depending on the specific situation and program, the documents required for application may vary significantly. There are several categories of temporary protection in Canada, each with its own specific documentation requirements.
Categories of temporary protection in Canada
Canada-Ukraine Authorization for Emergency Travel (CUAET)
CUAET remains the most well-known temporary protection program for Ukrainian citizens and their families. Although the main program has ended, those already in Canada have the option to extend their status until March 31, 2026.
Documents for extending status under the CUAET program include a valid passport or other identity document, documents confirming current status in Canada (visa, work or study permit), a letter from the place of work or study (if necessary), and additional documents that may be required depending on the applicant's circumstances.
Applicants may apply for a new open work permit for up to 3 years, a renewal of an existing work permit, or a new study permit.
Protected Person Status
Protected persons are individuals who have been recognized as needing protection by the Immigration and Refugee Board of Canada (IRB) or the Department of Immigration.
The Basis of Claim form (BOC) is a key document in which the applicant provides all personal information and explains the reasons why they need protection. This form must be completed and submitted within 15 calendar days after the case is referred to the Refugee Protection Division.
Identifying documents include a passport or national identity card, birth certificate, school certificates, driver's license, military documents, professional or religious membership cards. Supporting documents may include evidence of membership in political organizations, medical or psychological reports, police documents, business records, newspaper clippings, or social media posts.
Pre-Removal Risk Assessment (PRRA)
PRRA is a pre-removal risk assessment process that allows individuals facing deportation to seek protection by describing the risks they would face if returned.
The main documents for applying for PRRA include a PRRA notice from the Canada Border Services Agency (CBSA), a completed application form with a written explanation of the risks, and new evidence that has not been previously considered. Applicants usually have 15 days (for refugees) or 30 days (for others) to submit their application after receiving the notice.
Temporary Resident Permit (TRP)
A TRP is issued to individuals who are technically inadmissible to Canada but have compelling reasons for entry. Basic documents include a valid passport or travel document, police certificates from all countries of residence for more than 6 months, an FBI certificate (for US citizens), and court documents related to any convictions.
General documentation requirements
Translations and certification
All documents not in English or French must be accompanied by certified translations. The translator must certify their competence in both languages and the accuracy and correctness of the translation.
Biometric Data
Most applicants must provide biometric data (fingerprints and photographs). The process involves paying a biometric fee (CAD $85 for an individual applicant, maximum CAD $170 for a family), receiving a biometrics instruction letter (BIL), and making an appointment at an official biometric collection center.
Medical examinations
Medical examinations may be required depending on the country of origin, the length of the planned stay, the age of the applicant, and the presence of certain medical conditions. CUAET participants were exempt from a pre-arrival medical examination but were required to undergo a medical diagnostic test within 90 days of arriving in Canada.
Photographs
Passport photos must meet specific requirements: 50mm x 70mm in size, color on a white background, taken within the last 6 months, with name and address written on the back.
Specifics for different categories of applicants
Family applications
Family members can be included in the application, but each must have a separate set of documents. This includes documents proving family ties (marriage certificates, birth certificates), evidence of financial dependence, separate photos, and biometric data.
Minors
Applications for minors require the consent of both parents or legal guardians, birth certificates, guardianship documents (if applicable), and additional forms for minors.
Undocumented individuals
Applicants without standard documents may submit sworn affidavits detailing their efforts to obtain documents, explanations of why the consular process was unavailable, and alternative evidence of identity and citizenship.
Document submission process
Online submission
Most applications are now submitted online through the official IRCC portals. This includes creating a secure account, uploading scanned copies of documents, paying fees electronically, and tracking the status of the application.
Mail submission
In certain cases, mail-in submissions are possible when the online system is unavailable, for specific types of applications, or under special instructions from officials.
Submission deadlines
Strict deadlines apply to different types of applications:
- PRRA applications: typically 15 days for refugees or 30 days for others
- Basis of Claim forms: 15 calendar days after referral to the IRB
- Additional evidence: no later than 10 days before the hearing
Financial aspects
Application fees
Standard fees for different types of applications include:
- Visitor visa (TRV): CAD $100
- Work permit: CAD $155
- Study permit: CAD $150
- TRP: CAD $239.75
- Biometrics: CAD $85 (maximum CAD $170 for a family)
Fee exemptions
Certain categories may be exempt from fees, including CUAET program participants (for initial applications), protected persons applying for permanent residence, and individuals who demonstrate financial hardship.
Support services
Free integration services
Until March 31, 2025, Ukrainian temporary residents have access to information orientation on life in Canada, employment services, English and French language courses, community support, and specialized adaptation services.
Health insurance
Temporary residents are eligible for health insurance in their province of residence. Coverage begins on the day of arrival in the province and includes access to medications and mental health services.
Legal Assistance
Free legal assistance is available through provincial legal aid programs, non-profit organizations, public legal clinics, and specialized refugee centers.
Tips for a Successful Application
Completeness of documentation
Ensure that all documents are complete and accurate, properly translated, clearly scanned or copied, and organized logically.
Consistency of information
All information in different documents must be consistent, including names and dates, addresses and contact information, chronology of events, and family relationships.
Timeliness of submission
Meet deadlines: submit applications in advance, track document expiration dates, and allow time for obtaining additional documents.
Professional assistance
Consider consulting with licensed immigration consultants, immigration lawyers, accredited representatives, or refugee support organizations.
Conclusion
Applying for temporary protection in Canada requires careful preparation and attention to detail. Whether it is an extension of status under the CUAET program, an application for protected person status, PRRA, or TRP, success depends largely on the quality and completeness of the documents submitted.
It is important to understand that documentation requirements are subject to change, and you should always check the latest information on official government websites. Submitting a complete package of documents on time, following all instructions, and using available support resources greatly increases your chances of success.
Remember that temporary protection not only provides security in difficult times, but can also be the first step on the path to permanent residence in Canada. Every document you submit can be critical to your future, so treat the process with the seriousness and attention it deserves.